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A secure dataroom can be described as a virtual room with enhanced security features. It is used to store and share sensitive documents during transactions, such as M&As, or due diligence. Many companies across industries rely on secure data rooms to ensure compliance with regulations and protect sensitive data from cyber attacks and other threats.
A secure data room typically has two-factor authentication. It also allows you to view the IP address of the device, location and IP address from which users log into. You can also set granular access permissions for what types of documents and actions a user is allowed to access. In addition certain secure data rooms will allow you to restrict access specific files using a password or unique link – this will prevent users from sharing documents they’ve been able to access.
Another important security feature is encryption in transit as well as at rest. This ensures that if the server hosting your data is compromised then intercepted data is not accessible to unauthorised parties. Some virtual data rooms also utilize a zero trust private content network to extend this to workloads and applications so that even the most sensitive data is protected on devices, in email and managed file transfer application programming interfaces (APIs) and web forms.
Many of the secure data room providers allow you to add digital watermarks. These are visible when you view PDF documents online, but can be removed with a tool like Adobe Acrobat. Watermarks can be helpful to determine if the document you downloaded is one that has been altered.